Posts Tagged ‘teams’

“Give me a faster horse”

Saturday, July 31st, 2010

modelTHenry Ford once commented that if he’d asked his customers what they wanted they would have replied “Give me a faster horse”.

Sometimes in New Product Development we have to take a Quantum leap in imagination so that we can develop products which no one else has imagined.

“Brainstorming” is one techniques to help that process:-

1) Form a team of maximum 10 people drawn from all levels of the organization.

2) The “Chairperson” should be mid level with no obvious authority.

3) Provide some drinks and snacks to create a relaxed atmosphere.

4) Go round the table asking each one in turn what products they think the Company should be developing.

5) Don’t reject anything at this stage.

6) Don’t criticize anyone else’s contribution.

7) Get someone to list all the contributions on a whiteboard.

8 ) When all contributions are exhausted arrange them into different categories.

9) Vote on the top 5.

In the next post we will explore how to take these ideas forward.

chris@projectsguru.co.uk

www.projectsguru.co.uk.
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Directing from the bunker……

Saturday, July 17th, 2010

SHIT-HOTEL

Have you seen “Undercover Bosses” on Channel 4 ? (9pm Thursdays)

In the series a number of company Executives go “undercover” to see how their business really works.
Last week it was David Clarke’s turn. David is the C.E.O of Hotel chain “Best Western” which doesn’t actually own any hotels but acts as an “umbrella brand” and booking agent.

David explained to his rather bemused board that he was going undercover for 5 days and would report his findings on his return.

David grew a beard and assumed an alternate identity.

He needn’t have bothered really because, despite a 1 million pounds marketing campaign, none of the staff had any clue what Best Western did or who they were.

David met a number of staff most of whom were extremely dedicated despite having to work extra hours unpaid and generally receiving just above minimum wage.

The funniest was the maintenance guy who clearly didn’t give a sh*t !

“Aren’t we going to fix that properly” asked David. “Nahh we’ll just move it to another room” – so that when the Best Western Inspector returned and checked the same room the offending item would be elsewhere and replaced by one from another room. Other shenanigans involved changing the room numbers on the Inspector’s report to confuse him on his return.

David, quite understandably, was not amused.

David returned to the boardroom to announce his findings – The Marketing Director was visibly shocked to hear that the advertising campaign had been particularly ineffective.

At the end of the show David anounced (in Secret Millionaire style) his true identify to the staff he had met during the show.

One Lady had worked for Best Western for 20 years. She earned around 6 pound per hour as a Cleaning Team Leader and regularly worked well over her standard shift for no extra recompense.  During the show it transpired that her Son had spent some considerable time in Great Ormond Street Childrens hospital. Consequently David, in best philanthropist style, got out his chequebook. The Cleaner’s lip trembled and a loose tear rolled down her face as he wrote out a cheque for…….two and  a half thousand pounds.

Best Western is part of the Interchange & Consort Hotels Group Ltd which is a private limited company and as such its accounts are not readily available in the public sphere in the same way that a PLC’s are.  It is however one of the largest hotel chains in the Western world. One would have thought that a more generous donation would have been in order from such a “prestigious” organization rather than this rather tawdry sum.

The program highlighted a number of issues prevalent in many companies today:-

  • A boardroom in the bunker mentality – completely out of touch with it’s own workforce and the issues it faces on a daily basis.
  • A CEO living in a “bubble of bullshit” provided by his fellow Directors.
  • Workers being exploited on minimum wage and working excessive hours.
  • Workers with such dedication compared to their highly numerated counterparts in the boardroom it makes you seeth.

There is an old Management technique called “Management by walking around” which is exactly what it says on the tin.

Executives need to extract their heads from their own orifices and get out there on the shop floor and find out what the hell’s going on in their own organizations. Get out there and talk but more importantly listen to your own workers.

chris@projectsguru.co.uk

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May the best team win………

Wednesday, June 16th, 2010

north-koreaWhilst the football may not have lived up to the hype so far we have still seen a couple of excellent team performances. So what is it that makes for a great team performance whatever the situation ?

* A leader who doesn’t just tell the team what to do but who provides a vision and who communicates that goal to the team by clearly outlining the task at hand and how it is to be achieved.

* The team are all pulling in the same direction putting individual disagreement behind them.

* The rewards of success are shared equally amongst the team members.

* There is no “finger pointing” if someone makes a mistake and the rest of the team rally round to support the individual.

* The Team leader provides all of the tools and instructions neccessary to complete the task.

As we enjoy the World Cup see which teams exhibit these qualities and measure their success.

The best team may not have the most outstanding individual players but the best team will win.

chris@projectsguru.co.uk

www.projectsguru.co.uk

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ESA launch fuels global warming debate..

Thursday, April 8th, 2010

The successful launch and deployment earlier today of the European Space Agency’s Cryosat-2 satellite represents a tremendous achievement for the organization. The satellite will measure and track ice thickness in the polar regions providing invaluable data for environmental scientists. Hopefully this data will prove , one way or the other, that global warming is indeed a fact and is caused by man’s activities and needs to be addressed politically in a united and effective manner.

The Scientific project has been ably led by Professor Duncan Wingham of the University College London who commented:-

“Today, it’s just a real pleasure; and I speak on behalf of all the scientists who will use the data to just thank all of those many people who contributed to this mission. Personally, it’s been a fabulous ride for me,” he told the assembled guests at the German centre.

Congratulations Professor Wingham & all at ESA for the successful launch of this incredible Scientific venture.

chris@projectsguru.co.uk

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Are you a good project manager..?

Thursday, March 11th, 2010

Training29According to the PMI definition :- ‘Project Manager – The person assigned by the performing organization to achieve the project objective’

So what makes a good project manager. According to PMI good project managers are:-

1) Task Focused

2) Able to manage deadlines

3) Politically aware

4) Able to compromise pragmatically

5) Good communicators

6) Able to inspire and motivate others.

We wouldn’t argue with any of the above but what do you think ?

chris@projectsguru.co.uk

www.projectsguru.co.uk

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Project Managers don’t do the work – SHOCK!

Friday, January 29th, 2010

ProjectMgmntGirlProject Managers don’t do the work of the project; that is the function of the team members. That doesn’t mean that Project Managers don’t work !

The Project Managers role is to Manage and Deliver the Project. So why do we need Project Managers ?

Anyone who has ever tried to manage a project will understand that, whatever its nature, a project never delivers itself.

Without effective leadership, control and monitoring any project will tend to meander and stray off path. As Parkinson stated “the work will expand to fill the time available”

The most effective Project Management is often underappreciated if the Project is delivered on time, on cost and on quality as the assumption is made that this would have happened anyway regardless of the effectiveness of the Project Manager.

Most Project Managers are a modest bunch and take this in their stride; they get their satsfaction from a job well done.

chris@projectsguru.co.uk

www.projectsguru.co.uk

Dissapointing your customers…..

Thursday, January 21st, 2010

projectsSometimes, despite best efforts at Risk Management, we drift off plan. In the worst case this means we won’t be able to meet our customer commitments.

So what do we do:-

a) Wait until the last minute, hoping for a miracle, then tell the customer they are going to be dissapointed – this is probably the worst thing you could do; no one likes to be let down at the last moment, particularly customers, it also offers them no options and could be extremely costly if they have prepared an expensive advertising campaign to launch their product.

b) Tell the customer as soon as you are aware of the problem – probably better than a) but this will still cause a lot of consternation to the customer and doesn’t offer them any solutions; in effect it puts the responsibility back on the customer which is what they are paying you for !

c) Explore all the possibilities to get the plan back on track; get the whole team involved and seek advice from Senior Mangement once you have explored all the possibilities.

Develop a contingency plan. Find out what you could deliver on time and what you could deliver at a later date. Come up with 3 or 4 alternatives.

Arrange a face to face meeting with the customer, apologise profusely and present them with the contingency plan.

You should have absolute confidence in your contingency as you want to make sure you do not let the customer down again.

Most customers are realistic and pragmatic and the contingency approach will generally maintain your reputation as an effective project manager.

chris@projectsguru.co.uk

www.projectsguru.co.uk

ap4

would you let your team visit the customer ?

Wednesday, January 20th, 2010

customersAs Project Manager you will have primary contact with the customer but should you take team members with you on customer visits ?

Here are some good reasons why you should:-

a) The customer will appreciate the opportunity to meet the team, especially if it allows technical experts from both sides to meet and discuss hot issues. It is often the case that engineers can take up polar positions with their customer counterparts and a face to face meeting is the very best way to minimize possibilities of stand offs regarding technical issues.

b) Your team members will really appreciate the opportunity to discuss issues direct with the customer making them feel valued and appreciated.

c) The PM will benefit from effectively delegating responsibility to the appropriate team member. The team member will take more ownership having being directly involved in the decision making process.

d) Involving team members in early customer visits will generate rapid agreement and clarification of project objectives and product specs.

If you can think of some more reasons for involving team members in customer visits, or even reasons against, we would like to hear them.

chris@projectsguru.co.uk

www.projectsguru.co.uk






Are your objectives SMART ? ………….

Thursday, January 14th, 2010

smartteamIt is essential, when starting a project, that the team fully understands what the Objective is. This might sound obvious but is also something which is often overlooked. Sometimes the team is formed and the project kicked off without any clear statement about the Objective of the project. Consequently different Team members have different views on what the Objective is and this inevitably leads to unnecessary conflict and wasted effort.

The time to set Objectives is during the Storming phase of Team formation. During this period the Objective may be “kicked around” and debated until a consensus is found. This will happen at the beginning of the Norming phase. The team leader provides a pivotal role in agreeing objectives by setting the scene and putting things in context.

Objectives should be S.M.A.R.T:-

Specific.

Objectives need to be specific. They need to stipulate what is required, why it is required, when is it required & by whom.
The more Specific you can be about the Objective the greater your chance of success.

Measurable.

Objectives have to be measurable so you can track progress towards your goal. Establish suitable charts which track progress in a clear way.

Aggresive

Objectives MUST be Aggresive; not in a violent way (of course) but in a challenging way. They should be set such that they stretch the capabilities of the team in terms of performance and timescales.

Realistic.

Objectives MUST be Realistic. The setting of Objectives beyond the technical competence of the team or outside of its political remit will only lead to disappointment & poor morale. Also Objectives should not be too lax otherwise the Team will not be motivated and the outcome may not be favourable with external competitors.

Targets

Performance Objectives should be published & measured against targets.

SMART Objectives lead to SMART Performance !

chris@projectsguru.co.uk

www.projectsguru.co.uk

So what’s the plan..?………….

Wednesday, January 13th, 2010

project-management-team

Once the Project Objectives are defined the next stage is Project Planning.

The effort which is put into the project planning stage will determine how smoothly and effectively the project runs and the better the chance of the Objectives being delivered on time.

The project manager normally uses a tool such as Microsoft Project Manager and the most common form of layout is the Gannt chart. Take a look at this for a detailed explanation:-

http://en.wikipedia.org/wiki/Gannt_Chart

The project is broken down into a Work Breakdown Structure which lists the main elements of the project. Each element is then broken down into a number of tasks and sub-tasks. Some of these are interdependent and need to be linked i.e one task cannot be started until the other is completed.

Any tasks which can be done in parallel to others are arranged as such and the idea is that the overall project timescale is minimized taking into account the resource available. This takes a lot of effort and it is likely that a number of iterations will be required. It is vital that each person responsible for a particular task is aware of the plan and has “bought in to it” i.e they agree with the timescales and with their responsibility to deliver a particular task. All of this relies on the PM’s negotiating skills. The plan should be reviewed by peers and management to ensure that it is as representative as possible. It should also have a sponsor who is a senior manager in the organization in case of any resource conflicts.

The overall length of the project is determined by the CRITICAL PATH – the tasks which have to follow on from each other from the start of the project to the end. If any one of these interdependent tasks takes longer than planned the project will overrun. If any can be shortened the overall project timescales may be shortened or another parallel task may then become part of the CRITICAL PATH. This will be easier understood by using a tool such as Microsoft Project and altering the duration of some of the key tasks on the critical path.

Some Common mistakes when constructing project plans:-

• In an effort to get the project moving not enough effort is put into planning – proper planning will save a lot of wasted effort later on.

• Resource is allocated without agreement of the nominee or their manager – people need to “buy in” to the project timescales.

• Under commercial pressure timescales are agreed which are not viable – the project manager needs to be resilient and highlight the risks, escalating to senior management if necessary.

• Tasks are poorly defined and ambiguous – they need to be broken down into manageable chunks and to be specific.

• The project progresses but the plan is not updated on a regular basis leading to unpleasant shocks when delays are highlighted – the project plan must be updated regularly (at least weekly) and published widely.

A well defined and structured project plan will identify resource and timescales enabling tasks to be completed on time and the project objectives delivered to expectations.

Best laid plans of mice and men aft gan agley – Robert Burns.

chris@projectsguru.co.uk

www.projectsguru.co.uk